Writers’ Guidelines

What will or will not be accepted

ITN will consider for publication articles and letters from its subscribers only. (Visit www.intltravelnews.com/subscribe to subscribe now.) ITN readers trust their fellow subscribers to provide candid accounts of their travel experiences and discoveries. (See MANUSCRIPT CONTENT section below.)

ITN does not accept articles about destinations in the United States.

• Please state WHEN you took your trip (month/year). Do not just say, “We recently returned” or “Just back from...” ITN may not accept articles about travels made more than 12 months in the past; conditions and situations change rapidly and accounts may no longer be accurate.

ITN accepts articles written only in the first-person point of view (“I booked this,” “We enjoyed that”) or in a personal tone that indicates the writer actually made the trip. Opinions and side comments are encouraged, but articles should be as concisely written as possible. (A good rule of thumb is about 1,500 words.)

• Feature Articles must be accompanied by photos. Please do not type in all CAPITAL letters or use a script font. All articles are subject to editing. Due to the backlog, articles might not be printed for several months, and we may return Feature Articles unused after one year. (See PAYMENT section below.)

• Shorter items (letters) generally find their way into print more quickly than Feature Articles. Because of the confusion it causes, please do not send in the same article or letter more than once.

ITN has promised to inform its readers whenever an article has been written by someone who got the trip for free or at a discount. If the trip about which you are writing was provided to you for free or at a discount, please let ITN know who hosted you and to what extent. ITN greatly limits the number of Feature Articles printed by subscribers who received complimentary or discounted trips, and on this basis these articles may be refused.

 

How to submit letters and articles

• LETTERS TO THE EDITOR; appraisals of tours, cruises, airlines, hotels, etc.; Report Cards; Funniest Thing entries; Person to Person questions; general inquiries, and suggestions for the magazine should be sent to ITN’s editorial offices; email editor@intltravelnews.com or write to ITN, 2116 28th St., Sacramento, CA 95818. Please include the surface-mail address at which you receive ITN.

• FEATURE ARTICLES ONLY should be sent to the ITN Features Editor; email beth@intltravelnews.com or write to Beth Habian, ITN Features Editor, Box 1148, Florence, OR 97439. Beth can be reached by phone at 541/997-3954. A Feature Article is a detailed description of a trip and includes photos. (For an example of what constitutes a Feature Article, see the items listed under “Features” in the Table of Contents [page 3] of any issue of ITN, or view them online at www.intltravelnews.com/section/features.)

• Items may be submitted by email or regular post. In any case, do not forget to include YOUR MAILING ADDRESS (where you receive ITN) and a PHONE NUMBER where you may be reached in case there are follow-up questions; your phone number will not be printed in ITN without your request to do so. Also include your name on any email attachments, as these can become separated from a cover letter.

ITN assumes no responsibility for damage to or loss of any material submitted for publication. All materials submitted become the property of ITN, which has explicit reprint rights in print publications and on its Internet site. However, the author still retains all rights and is free to submit any item to other publications. Reprinting of items published in ITN is allowed by other firms; a line crediting ITN as the source, with a link back to our site, is generally expected.

• All letters may not receive replies.

 

Photographs wanted

We encourage you to send pictures with letters to be published. (Feature Articles MUST be accompanied by photos in order to be considered for publication.)

ITN can accept color photos or black-and-white prints of any size as well as slides or transparencies. Color photocopies of pictures cannot be accepted. Digital photos may be sent by email or, if saved to a CD, by mail.

To ensure that digital photos are sharp enough to be suitable for print, send copies of the original .JPG files as they were when downloaded from the camera (see next paragraph), without any editing or alteration of the photo size. If the .jpg file is larger than 500 KB, then it probably is acceptable for printing.

Be aware that many photo software and email programs will automatically compress and resize the original image files, and, while the pictures look fine on a computer screen, the resulting files may not be of sufficient size or resolution for publication. To avoid this, the original files should be saved directly to a computer's desktop or onto a CD first. If uploading the images to a Web-based photo album, one should be aware that those photos, too, may be compressed for viewing and may not be suitable for print.

ITN cannot accept computer output of digital photos, no matter the quality of the prints. Computer prints may be submitted for review but need to be accompanied by a digital file.

• Only pictures that you’ve taken, yourself, or those for which you have permission from the photographer to print, should be submitted. ITN cannot print any pictures from online sources for which you do not have copyright permission.

• With any pictures, in all cases, INCLUDE CAPTIONS. Captions should be written as complete sentences and, if possible, indicate approximately where each picture was taken. Include a photo credit naming the photographer, where possible.

When you attach files of digital pictures to an email and assign each a file name, please include a number. It can be the original picture file number or a new number that you assign (ex., Jones_1609.JPG, Jones_1621.JPG, Jones_1633.JPG, etc., or Smith1.jpg, Smith2.jpg, Smith3.jpg, etc.).

In your cover email — along with your mailing address and phone number — please include a numbered list of picture captions. Each caption should include the corresponding photo file name, a brief description of the image and where the photo was taken and by whom. (Be aware that long file names are truncated by the computer when files are resaved at the ITN offices; therefore, the file name should not be the only form of identification for the photos.)

Again, please be sure to include a number in each picture file name that corresponds with its numbered caption on your cover page.

With printed photographs, captions can be taped to the backs or listed separately, with numbered pictures corresponding to numbered captions (but realize that if you write in ink on the backs of photos, any ink that has not yet dried may transfer to the picture underneath and ruin it).

• Although it's a handy feature available on some cameras, using the time/date stamp on your photos can obstruct the image.

 

Payment

Compensation is provided ONLY for items printed in ITN as Feature Articles. For each printed Feature Article, authors will receive a one-year renewal to their ITN subscription as well as a complimentary one-year subscription to give as a gift. Articles submitted as Features may be condensed and used in other sections of the magazine (Travelers’ Intercom, Tours in Review, etc.) without compensation.

 

Manuscript content

• While coverage of the history and sights of an area is often important and interesting in an article, what won’t be found in encyclopedias, guidebooks and brochures are YOUR tips, discoveries and experiences, what you have found worthy or unworthy of a visit (and why) and your candid appraisals of services and companies you used and of people with whom you dealt.

While it is fine to use outside sources (guidebooks, brochures, Wikipedia, etc.) to check your facts when composing your article, please be careful to not include phrasing from those sources in your final draft. Any text submitted should be in your own words.

In your article, write about anything you wish. Travelers would appreciate being informed of ways to save money on a trip as well as of which places to be sure to see or to avoid; the customs one should be aware of in different cultures; appropriate dress; what one should be sure to take along or leave at home; great gift items to pick up along the way; the best times of year to visit; the best ways to travel in a certain country (auto, bus, train, bicycle, etc.); bank holidays; special festivals; warnings or tips on travel in particular areas, and basically anything that will help someone have the most successful trip, including where to look or whom to contact for more information.

The idea is if readers are inspired by what you’ve written and want to duplicate your trip, most of the information they’ll need will be right in front of them.

Don’t be afraid to be frank in your assessments. If a hotel or tour was unpleasant, say so and explain why. If good, ditto. Be as specific as you can, and include documentation, if possible.

• When writing about hotels, restaurants, tours, cruises, auto rentals, guide services, etc., QUOTE PRICES in all cases, even if approximate. Do not merely state that the price was “moderate” or “inexpensive.”

• Include the CONTACT INFORMATION (address, phone number, fax number, email address and/or website) of any tour company mentioned. Give the address or an idea of the location of any hotel or restaurant/café mentioned. When writing about a cruise, name the ship AND the ship line, please.

• Please condense articles as much as possible. A few short letters will find their way into print long before a lengthy piece. If you have information you wish other travelers to know right away, don’t bury it in a long tome; instead, write a short letter and send it in separately. Many lengthy letters never get printed, although if pictures are included, portions may be printed with a picture or two.

Thank you for writing for the benefit of other travelers. — Editor